HR Coordinator – United States – Remote

Liberty Company Insurance Brokers is seeking a highly organized, motivated, and detail-oriented individual to join our team as an HR Administrative Support Specialist. This fully remote role is ideal for someone who excels in a dynamic, team-focused environment and is eager to develop their career in human resources.

Position Summary

As the initial point of contact for the HR team, you will provide essential administrative support to ensure smooth and efficient department operations. This role demands excellent multitasking skills, keen attention to detail, and a strong desire to grow professionally within the HR field. Your duties will include managing employee records, maintaining files, overseeing the HR inbox, and assisting with various HR activities.

Primary Responsibilities

• Employee Support: Address employee questions and requests with professionalism and excellent customer service.

• Inbox Coordination: Monitor and manage the HR email inbox daily, directing complex issues to the appropriate team members.

• Administrative Assistance: Support the HR department with clerical tasks as needed.

• Performance Management: Help organize and prepare documentation for the performance review process.

• Benefits Support: Assist during the annual Open Enrollment period and help the Benefits Manager with employee benefit inquiries and enrollments.

• Onboarding: Facilitate new hire orientation and onboarding activities.

• HRIS Support: Collaborate with the HRIS Manager to keep employee data current, generate reports, and conduct audits to ensure accuracy.

• File Organization: Maintain employee records, organize digital files, and comply with company document retention policies.

• Audit Assistance: Support internal department and employee audits as required.

• Workvivo Management: Update and maintain the Liberty HR board on the Workvivo platform.

• Event Planning: Coordinate logistics for company events, meetings, and employee engagement initiatives, including venue bookings, travel arrangements, and preparation of materials.

• Compliance Awareness: Stay updated on federal and local employment regulations and assist with ensuring company compliance.

• General Admin: Prepare correspondence, handle mail, and perform other special projects or tasks assigned by HR leadership.

Qualifications

• At least one year of experience in a relevant HR or administrative role.

• Bachelor’s degree in Human Resources or a related discipline preferred.

• Strong interpersonal and communication skills, both written and verbal.

• Highly organized with strong attention to detail.

• Ability to work independently while effectively managing multiple priorities.

• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint).

• Experience with HRIS platforms is preferred; familiarity with Paycom is a bonus.

• Knowledge of DocuSign is an advantage.

• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.

• Collaborative mindset with the ability to work well across different levels of an organization.

• Self-motivated problem solver who takes initiative.

Why Work with Liberty?

At Liberty, we are committed to fostering a workplace where all employees feel safe, valued, and empowered to bring their authentic selves to work. We celebrate diversity in ideas, backgrounds, and experiences, knowing that it strengthens our company culture and drives our success.

Our core values—Integrity, Excellence, Caring, Kindness, Fairness, Teamwork, and Fun—guide everything we do. We strive to create a positive and inclusive environment where kindness and positivity flourish.

We recognize the importance of diversity and inclusion within the insurance industry and are actively working to set a positive example as we grow.

Equal Opportunity Employer

Liberty Company Insurance Brokers welcomes applicants from all backgrounds, including those with arrest or conviction records. For positions that require state insurance licensing, candidates must fulfill the necessary licensing criteria and comply with all relevant laws, including Title 18 U.S. Code, Sections 1033 and 1034.

Take the Next Step

Join Liberty Company Insurance Brokers and advance your HR career in a supportive, innovative, and inclusive setting. Apply today and help us build a workplace where everyone can thrive!

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